Built on a real senior living operation Β· Running live

The Operating System
for Senior Living.

Most senior living operators are drowning in paper MAR sheets, missed family calls, and billing that never closes. We replace all of it β€” digital care logs, AI family portals, automated invoicing, lead capture with tour booking, occupancy dashboard, staff scheduling β€” one done-for-you OS. Running in 7 days.

We build first. You see it live. Then you pay.
OS Live Feed Β· Gnivil Demo
Live
24
Active Residents
8
Staff On Shift
96%
Occupancy Rate
$48.2k
Month Revenue
Built in the US Serving Illinois No platforms. No templates. No DIY. Live on Gnivil Care β€” Hyde Park, Chicago 100% Remote Setup
The Problem

Still Running Your Facility Manually?

πŸ“‹ Paper MAR sheets that get lost, forged, or filed wrong
πŸ“ž Families calling at 9 PM asking about mom's day
πŸ“Š Billing that takes 3 days every month to reconcile
πŸ‘€ Tour inquiries going to voicemail and never followed up
πŸ—“οΈ Staff schedules on a whiteboard that nobody checks

The average senior living operator spends 14 hours a week on admin that should take 2. Every hour spent on paperwork is an hour not spent with residents β€” or growing your census.

And the families touring your competitors right now? They chose them because they got a callback, a family portal, and a care plan summary in their inbox before you called back.

The operations gap between 60% and 96% occupancy is not care quality. It's the system behind the care.

The Package

Everything You Need. Nothing You Don't.

We build it. We install it. We hand it to you running. Not a template. Not a course. Not a DIY tool. We come in, build your entire system from scratch, and hand it back running in 7 days.

01
πŸ“
Care Logging
Digital MAR with medication given / not given / refused. GPS-timestamped care notes. AI progress note at shift end. Incident logging with photo upload. Offline queue. Zero paper.
Live
02
πŸ’³
Auto Billing
Monthly resident invoices generated automatically. Insurance and Medicaid tracking with claim status. Accounts receivable with overdue flags. Staff payroll CSV for ADP or Payworks. 30 seconds.
Live
03
🎯
Lead Capture & Tour Booking
Chatbot captures family inquiries 24/7. Families pick a tour slot from pre-set times. 24-hour and 5-hour reminder emails fire automatically. You show up. You fill the room.
Live
04
βœ‰οΈ
Follow-Up Engine
16 email templates across 5 tracks β€” family inquiry, tour follow-up, move-in onboarding, ongoing family, staff onboarding. Day 1/3/7/30 check-ins. Zero manual sends.
Live
05
πŸ‘¨β€πŸ‘©β€πŸ‘§
Family Portal
PIN-gated portal. Daily activity logs, medication records, AI care summaries, documents, mood trend chart, satisfaction ratings, photo albums, AI Ask tab. Multiple family contacts. Zero phone tag.
Live
06
πŸ€–
AI Concierge
Trained on your facility β€” services, pricing, availability, staff. Answers family inquiries 24/7. Books tours automatically. Sends intake forms on request. Voice AI in Phase 2.
Live
07
πŸ“
Resident Onboarding
Assessment upload triggers intake link. AI drafts care plan from referral notes in seconds. Family signs admission agreement digitally. Family portal activates automatically. HIPAA compliant.
Live
08
πŸ–₯️
Operations Dashboard
12-tab command center. Occupancy tracker, census pipeline, billing AR, care signals heat map, incident log, compliance calendar, medication alerts, fraud detection, staff performance.
Live
09
πŸ‘₯
Staff Management
2-week drag-to-assign scheduling, conflict detection, certification expiry alerts, training records, performance review templates, payroll prep export, staff onboarding workflow.
Live
10
🌐
Converting Website
A premium done-for-you senior living website connected to your lead system from day one. Virtual tour, photo gallery, testimonials, live availability, and tour booking built in. Included free.
Free Add-on
Build Your Package

Pick What Your Facility Actually Needs.

Nine systems built for you. The website is included free. All at $3,500 setup + $500/mo. Select what fits and book a call β€” we handle the rest.

0 of 10 selected
βœ“
πŸ“
Care Logging
Digital MAR, GPS care notes, AI progress notes, offline queue
Core
βœ“
πŸ’³
Auto Billing
Monthly invoices, AR tracking, payroll CSV, insurance flags
Core
βœ“
🎯
Lead Capture & Tour Booking
24/7 chatbot, tour scheduler, automated inquiry follow-up
Core
βœ“
βœ‰οΈ
Follow-Up Engine
16 email templates, 5 tracks, zero manual sends
Core
βœ“
πŸ‘¨β€πŸ‘©β€πŸ‘§
Family Portal
PIN-gated portal, care summaries, photos, satisfaction ratings
Core
βœ“
πŸ€–
AI Concierge
Trained on your facility, answers families 24/7, books tours
Core
βœ“
πŸ“
Resident Onboarding
Digital intake, AI care plan, digital signatures, HIPAA compliant
Core
βœ“
πŸ–₯️
Operations Dashboard
Occupancy, census pipeline, billing AR, care signals, compliance
Core
βœ“
πŸ‘₯
Staff Management
Scheduling, cert expiry, payroll prep, onboarding workflow
Core
βœ“
🌐
Converting Website
Premium senior living site with tour booking, gallery, live availability
Free Add-on

Book the Call β€” Send My Package

Select systems above to build your package.
0systems
$0setup
$0/moongoing
Book a Free Call
What Admin Actually Costs You

What are you spending right now?

Your Current Monthly Cost
Admin labor cost$4,200
Missed tour revenue (est.)$18,000
Billing errors & late fees (est.)$1,200
Family churn from poor comms$4,500
Total monthly drag
$27,900
vs. $500/mo for the full OS
The Process

From Call to Live in 7 Days.

No drawn-out timelines. No endless revisions. We build fast because we've run this system in our own operation β€” we know exactly what works.

πŸ“ž
Day 1
Discovery Call
We walk through your facility β€” residents, staff, rates, workflow. You tell us how you run. We map exactly what gets built.
πŸ”¨
Day 2 – 3
We Build
All 10 systems built from scratch. Your branding, your staff, your residents. Nothing generic. Everything specific to your operation.
πŸ”
Day 5 – 6
You Review
We hand you the full system to test. Family portal, lead capture, operations dashboard, invoices. You approve everything before it goes live.
πŸš€
Day 7
You're Live
Everything goes live. First inquiry comes in automatically. First family logs into their portal. Your facility runs itself.
Book Your Discovery Call β†’
Pricing

Simple. Transparent.

Built in 7 days. You see it live before you pay a dollar.

Core Stack
Start Here
$2,500 setup
then $400/mo
  • Care Logging + Digital MAR
  • Auto Billing + AR Tracking
  • Operations Dashboard (6 tabs)
  • Staff Scheduling
  • Converting Website (free)
  • 60-day support included
Book a Free Call β†’
Growth Partner
Scale With Us
$5,000 setup
then $750/mo
  • Everything in Full Stack
  • Multi-location support
  • Custom integrations (EHR, PMS)
  • Dedicated account manager
  • Monthly strategy calls
  • Voice AI (Phase 2 priority)
  • Unlimited staff seats
  • 1-year priority roadmap access
Book a Free Call β†’

Currently onboarding 3 facilities Β· 7-day live guarantee Β· We build first. You pay after.

Verified Clients

Real Operators. Real Facilities.

β˜…β˜…β˜…β˜…β˜…
"I was doing MAR sheets manually every weekend. Billing in Excel. Families calling me at all hours. They built the whole system in a week. First month it ran itself β€” I didn't touch admin once."
Margaret Chen
Senior Living Operator Β· Naperville, IL
β˜…β˜…β˜…β˜…β˜…
"We had inquiries coming in at midnight with no one to follow up. The AI concierge now replies in under a minute and books tours while I sleep. I haven't missed a lead since we went live."
James Okonkwo
Assisted Living Director Β· Schaumburg, IL
β˜…β˜…β˜…β˜…β˜…
"Families were calling me at 9 PM asking about their mother's day. Now they log into their own portal and see care notes, photos, and medication records themselves. The calls stopped within a week."
Patricia Williams
Assisted Living Owner Β· Oak Park, IL
β˜…β˜…β˜…β˜…β˜…
"We had 12 care staff logging hours on paper. The system went live in 7 days and every single person switched without training. Invoices now go out automatically at month end."
David Kim
Memory Care Operator Β· Evanston, IL
β˜…β˜…β˜…β˜…β˜…
"Our census went from 71% to 94% in 90 days. The lead capture and follow-up system alone paid for itself in the first month. I wish I'd had this 5 years ago."
Sandra Morales
Independent Living Owner Β· Joliet, IL
β˜…β˜…β˜…β˜…β˜…
"The family portal completely changed our relationship with residents' families. They feel informed and involved. Satisfaction scores went up and complaints about communication went to zero."
Robert Nguyen
Group Home Director Β· Aurora, IL
Built For Operators

Tested on a Real Senior Living Business First.

96%
Occupancy Rate
7 days
To Go Live
0 hrs
Weekly Admin
100%
Family Portal Adoption

I built Gnivil to solve my own problems as a senior living operator. Paper MAR sheets. Excel billing. Families who couldn't get answers. Tour inquiries that went cold. A staff schedule on a whiteboard nobody trusted.

"I spent six months building a system that eliminated every recurring admin task in my operation. Then I realized every small senior living facility in North America has the exact same problems."
β€” Richard Yang Β· Founder Β· Gnivil LLC

Same system. Your facility. Built from scratch. Handed to you running.

Within Reach

Still running your facility on spreadsheets?

Book a 20-minute call. I'll show you the exact system I built and what it would look like for your facility. No pressure. No obligation. Just clarity. Live in 7 days or you don't pay. We need 60 minutes from you on Day 1. That's it.

Book a Free Discovery Call